1. ONBOARDING — SERVICES PROVIDED

When an artist is accepted and onboarded into Camden Art Shoppes (CAS), CAS performs setup, administrative, and promotional work on the artist member’s behalf.

Onboarding services include:

• Artist website/profile page build
• Promotional advertising
• Artist welcome video
• Inclusion in newcomer/new-artist video features
• Jury and acceptance process
• Wall or space assignment
• Payment setup
• Artist portal setup
• Guidelines acknowledgment
• Inventory requirements
• Other operational onboarding procedures

These services and procedures begin as part of the onboarding process and represent real services performed by CAS for each participating artist.

These onboarding services are also the basis for the First-Year LMH provision described below.

2. LAST MONTH HOLDING (LMH)

Last Month Holding (LMH) is an amount maintained by CAS in connection with an artist member’s participation and departure.  The Last Month Holding Account is required to allow smooth transition should an artist member decide to move on to another adventure.

How LMH is applied depends upon the artist member’s tenure and the circumstances of departure.   Onboarding artist members are required to submit their first and last month’s rent before their art will be displayed.

All Artist Members are required to maintain a Last Month Holding account equal to their current rent rate. This holding account must always match your current rate of one month’s rent.  Should rates increase, or you upscale your wall to a greater size, artist members must make up the difference. These are noted in your Artist Portal – My Account section.

Thank you for your compliance with these guidelines. It ensures that Camden Art Shoppes is able to maintain the building commitments. This holding account must always match your current rate of one month’s rent.

Artist Members with One Year or More of Tenure

For an artist member who has participated with CAS for one year or longer and provides proper notice:

• LMH is applied to the artist’s final month of space.
• LMH is applied whether or not the artist chooses to occupy the space for the entire final month.
• LMH is never paid out as cash.
• If the artist member has separately paid cash rent for the same final month for which LMH should be applied, the duplicate cash payment — not the LMH — will be refunded.

Artist Members Departing Within Their First Year

For an artist member who departs within their first year, LMH is applied to onboarding services rendered by CAS, including:

• Advertising and promotional work
• Website/profile page creation
• Welcome video production
• Newcomer/new-artist features
• Jury and acceptance processing
• Wall or space assignment
• Payment and artist portal setup
• Guidelines acknowledgment and inventory setup
• Other operational onboarding procedures

Because these services commence as part of onboarding, the LMH represents compensation for the onboarding services provided by CAS rather than a cash payment to the artist or payment toward the artist’s final month.

3. EFFECTIVE DATE AND EXISTING ARTIST MEMBERS

CAS has provided the onboarding services described in this policy as part of its standard onboarding process since January 2026.

For artist members who onboard after the effective date of this policy, the First-Year LMH provision applies as a condition of participation.

For artist members who joined CAS on or after January 1, 2026, but before adoption of this policy, the documented fact that CAS provided onboarding services does not, by itself, change the terms governing LMH that were in effect when the artist joined.

The First-Year LMH provision may be applied to an existing artist member when the artist member affirmatively accepts the revised policy and its LMH provisions.

4. EXITING — NOTICE REQUIREMENTS

Artist Members wishing to leave Camden Art Shoppes must provide CAS with six weeks’ written notice of their effective end date.

Notice must be:

• Submitted in writing
• Submitted by the 10th of the applicable month
• Clearly state the artist member’s intended effective end date

5. RENT DURING THE FINAL MONTH

Rent paid for a particular month is considered earned in full once that month has begun.

CAS does not prorate or partially refund rent when an artist member chooses to leave before the end of a month for which rent has already become due and been paid.

Example: An artist member provides proper notice on August 1 and establishes September 15 as the departure date. If September rent has already been paid, there is no partial refund for September 16–30.

This rule is separate from the LMH provisions and does not change how LMH is applied.

6. FAILURE TO PROVIDE PROPER NOTICE

If an artist member leaves without providing the required notice or abandons their assigned space:

• All prepaid funds, including LMH, are forfeited in full, regardless of tenure.
• The artist member forfeits the option to return to CAS.

If an artist member resigns and their LMH has been forfeited, but CAS and the artist member subsequently reach a mutual agreement allowing the artist member to remain, the artist member must replenish the LMH account before continuing.

7. CONDITION OF ASSIGNED SPACE

Artist members are responsible for leaving their assigned space in the condition in which it was received.

If CAS determines that the space has been altered, damaged, or requires repair because of the artist member’s actions, a minimum $25 repair fee must be paid before the artist member’s artwork or other property may be retrieved from the Shoppes.

Additional charges may apply when the actual cost of repair exceeds the minimum fee.

8. RESIGNATION AND REQUEST TO REMAIN

Submitting a resignation does not guarantee that an artist may later withdraw that resignation.

If an artist member resigns and subsequently requests to remain with CAS before their departure date, CAS reserves the right to approve or deny continued participation.

If LMH has already been forfeited under these guidelines and CAS agrees to allow the artist member to remain, the LMH must be replenished.

9. STUDIO ARTISTS RETURNING TO WALL SPACE

If a Studio Artist member resigns from their Studio Artist member role but wishes to continue with CAS as a Wall Artist member, the exiting requirements still apply to the Studio Artist member arrangement.

This includes:

• Six weeks’ written notice
• Compliance with applicable departure deadlines
• Adjustment of LMH to reflect the new Wall Artist member arrangement

LMH — ONBOARDING AS SERVICES RENDERED

First-Year Artist Members

CAS invests resources in every newly accepted artist member before and during their initial participation.

The onboarding process includes real work performed by CAS, including advertising, creation of the artist member’s website/profile page, welcome video production, inclusion in newcomer promotional features, jury and acceptance processing, space assignment, payment and portal setup, guidelines acknowledgment, inventory setup, and other operational onboarding procedures.

These activities commence during onboarding. They are not services that become due only if or when an artist later decides to leave.

Accordingly, when an artist who is subject to this policy departs within their first year, the artist’s LMH is applied as compensation for these onboarding services.

The LMH in this circumstance:

• Represents payment for actual onboarding services rendered
• Is earned upon acceptance and onboarding
• Is not paid out in cash
• Is not applied to the artist’s final month
• Is not characterized as a penalty for leaving CAS

 

RENT DUE DATE

Beginning March 2025: Fees are due the first of the month and no later by the 10th. A 5-day grace period (15th) is offered, but please pay by the 10th if you are able. If you are unable to pay at the beginning of a month due to financial struggles, out of the country, inform Camden Art Shoppes to prevent an unnecessary penalty.  

How Rent is Applied

Rent payments are applied to month following the due date.
(i.e.Payment made on the 10th of March is applied to April.)

How to Make Monthly Rent Payment

1. Pay Online :
   The artist portal offers convenient online payment.
   Menu Item: Make a Payment
   Submenu Item: Pay Rent
   On that page there is a button that leads to your exact payment button.
2. Pay at the Shoppes:
   • Lock Box on Evie’s Office Door: quick drop-off for check or cash (in clearly marked envelope) in the lock box on Evie’s office door.
   • Clerk Register: ask a clerk to record your credit card payment. Please note all credit card transactions include a 4% convenience fee.
3. Mail a check:
   Camden Art Shoppes
   1011 Broad Street, Suite C
   Camden, SC 29020
   
   *If the check does not show your registered Artist Member name, please be sure to include that on the memo line.

Late Fees

If fees are not paid or postmarked by the 10th, your five day grace period begins. If any payment is received after the 15th will a $25 late penalty will be applied to your invoice. Your invoices can be viewed in the artist member portal.

Menu: Make a Payment
Submenu: My Account

• Late fees should be paid with your next rental payment.

 

Artist Portal Fee Menu

Screenshot taken 5/30/2026. Menu subject to change as portal improvements are made.

SALES CHECKS

• Sales are reported in the CAS Artist Portal under the menu: My Sales
• Checks not cashed within six months will be voided by the bank. $25.00 reissue fee. You must present the outdated check. If not, stop payment fees issued by the bank are also required to reissue.

 

MEMBER ACCOUNT SETTLMENT AND OFFSET.

Camden Art Shoppes, LLC (CAS) is a membership-based gallery. Members are responsible for all rent, membership fees, late fees, Last Month Holding amounts, shipping costs, and other charges required under these Guidelines and the Member Agreement.

CAS processes sales on behalf of its members and distributes the resulting member sales proceeds according to CAS payment procedures.

If a member has an outstanding balance with CAS, CAS may apply funds otherwise payable to that member toward undisputed amounts due and owing to CAS under these Guidelines or the Member Agreement.

This may include unpaid rent, membership fees, late fees, Last Month Holding obligations, shipping or return costs, and other charges specifically authorized by the Guidelines or Member Agreement.

When a member leaves Camden Art Shoppes, CAS will reconcile the member’s account. Any authorized outstanding amounts may be deducted from funds otherwise payable to the member. Any remaining sales proceeds will then be paid to the member.

If the member’s outstanding balance exceeds the amount payable to the member, the remaining balance will continue to be due to CAS.

Members should notify CAS promptly in writing if they believe a charge is incorrect so that the account can be reviewed.

 

Guidelines Updated Acknowledgment

Camden Art Shoppes, LLC may periodically update or revise its Member Guidelines. When changes are made, an announcement describing the update will be displayed to members upon accessing the CAS Artist Portal.

By continuing to access and use the Artist Portal after the notice of changes has been presented in the portal and discord, the member acknowledges receipt of the notice, acknowledges the opportunity to review the updated Guidelines, and agrees to comply with the Guidelines as updated.

Members are responsible for reviewing announced changes and the current version of the Member Guidelines available through the Artist Portal.